Journal of Fisheries and Life Sciences
MEMORANDUM OF SOCIETY OF FISHERIES AND LIFE SCIENCES
(Under Karnataka Societies Registration Act 1960)
Resolution : The Memorandum of Society was approved unanimously as follows.
I. Name : The society name shall be “Society of Fisheries and Life Sciences” hereinafter referred to as the “Society”
II. Registered Office: The registered office name shall be College of Fisheries, Kankanady Post, Mangaluru- 575002, Karnataka, India
The objectives of the Society of Fisheries and Life Sciences are to promote scientific awareness in of fisheries and its related subjects to bring together those interested in these pursuits
- To stimulate education and research activities in the field of Fisheries, Aquaculture, Biological Science, Environmental Science and Life Sciences at the regional and international level.
- The sponsoring of publications that broadly disseminate knowledge in the above fields by bringing out News Letters, National and International Journals, Proceedings and others scientific publication.
- To promote effective interaction and cooperation among the scientists and technicians involved in fisheries research and development with a view to encourage and facilitate research activities, complementation, sharing of information and publication of research results.
- To create and propagate an awareness of the importance and the ways of sound utilization, cultivation, conservation and development of aquatic resources in the country.
- To raise funds from stakeholders, by donations, by membership, from banks, financial institution and for organizing lectures, exhibitions, symposia and seminars, workshops, to assist meritorious students to pursue their higher education, to educate illiterate rural students by providing computer education and other related activities to promote fisheries and allied fields as stated above.
- The doing of all lawful things as are incidental or conducive to the attainment of the objectives of the society of any of the objectives and purposes specified in the foregoing provisions.
- The benefits of the society shall be open to all irrespective of caste, creed or religion and region.
Rules and regulations of Society of Fisheries and Life Sciences
1. Meaning of Words:
- Act means Karnataka Societies Registration Act, 1960.
- Society means Operators Communication Network.
- Year and Official year means the year from April 1st to March 31st.
- Member means the member of the society.
- Office Bearers means and includes the President, Vice Presidents, General Secretary, Treasurer Joint Secretary, and 9 executive committee members of the society, all of whom shall be the members of the Society.
- In these By-laws, words importing singular number shall include plural number and vice-versa and words importing masculine gender shall include the feminine gender and vice-versa.
- Resolution means the resolution approved in the meeting.
2. Membership of the Society:
- The membership of the society by application and approval of executive committee members of the society.
- He should be 18 years of age on the day of submitting application. Should be possess interest in fisheries and life sciences and activities undertaken by the societies.
- Membership in the Society shall consist of Scientists, Academicians, Administrators, Policymakers, Research Scholar, Students, Technicians and other stakeholders as the executive committee members may designate.
- Sustaining members shall be those companies or organizations that support the objectives of the society. Institutional members shall be those institutions which support the objectives of the society.
- Honorary membership may be conferred upon the individual by the virtue of distinguished professional achievements in the field of fisheries science and other related field or meritorious service to the society. Such membership may be recommended by executive committee and conferred by the approval of general body.
- The executive committee members have to pay Rs. 5000/- as a membership fee to become a founder member of the society. To become a life member of the society, a minimum membership fee of Rs. 2000/- is fixed for scientists, academicians, administrators and other stakeholders and minimum Rs. 500/- for research scholars and students.
- On the death of member, his membership shall be transferred to the person or persons to whom he bequeaths the same by his nomination. Every member shall provide the name and address of his nominee while obtaining the membership of the society.
- If a member resigns from the membership of the society, the membership fee shall not be refunded on cancellation or cessation of the membership.
- If any member is not qualified to become a member and such a fact becomes known after his enrolment as a member or if he becomes disqualified after becoming a member then the Administrative Body shall cancel his membership and it shall bring this fact to the General Body and obtain its approval and the decision of the General Body shall be final in this regard.
- No member shall be entitled to vote at the election of any Office Bearer of the Society or be entitled to stand for election to any Office, if on the last date of the year; he is in arrears in respect of his contributions for common expenses, for more than sixty days.
3. Capital of the Society and Mobilization of Funds:
The Society shall mobilize Funds or Capital as detailed below:
i. Shares / Membership Fee
ii. Entrance Fee
iii. Gifts & Donations
iv. Donations from members during special occasions or festivals
v. Corpus Fund and Trust
viii. Grant from Government or other institutions
ix. Meetings, Functions, workshops, symposia and Public Exhibitions
x. Other lawful means as may be found from time to time.
4. Assets of the Society:
i. All the assets shall be in the name of the Society.
ii. All movable assets shall be in-charge of such persons to whom the Administrative Body empowers.
To administer all the matters pertaining to the society, the following units shall be present:
5.1 General Body – General Body means the union of all the members of the Society through the President or the General Secretary
(1) Annual General Meeting: The meeting of the members of the General Body of the society held once in a year shall be called Annual General Meeting. Such a meeting of the society shall be called within three months from the end of the financial year.
(2) Special General Meeting: If any year General Body meeting of the members of the society is held apart from its Annual General meeting then such a meeting shall be called Special General meeting.
(3) General Meeting: Such a meeting shall be called through the President or the General Secretary, when the Administrative body desires or when 50% of the members or 8 (Eight) executive members (whichever is less) request in writing.
(4) Notice of the Meetings: 21 days prior notice shall be sent to all the members for the Annual General meeting as well as the Special General meeting. Such notice shall mention the place, time, date and the agenda of the meeting. In case of emergency situations a meeting of the society may be called even 24 hours prior notice will be sufficient.
(5) Quorum for the Meetings:
If 50% of the members or 8 (Eight) members (whichever is less) are present either in person or through power of attorney holders, then it shall be presumed that quorum is there. If in such a meeting quorum is not present then the agenda shall be discussed in the adjourned meeting.
If quorum is not present within 30 minutes of commencement of such meetings, then it shall be presumed that such meetings are adjourned. No other items shall be discussed in the adjourned meeting other than the agenda fixed for the original meeting.
(6) Agenda for the Meetings:
In any meeting if the members desire to discuss any subject or to ask any questions, they should make a request in writing to the General Secretary at least Five days before the meeting. But in a Special General Meeting no other matter except the agenda fixed for such meeting shall be discussed.
(7) Resolutions of the Meetings:
- All votes shall normally be given personally.
- A member shall exercise his vote personally.
(8) Powers & duties of the General Body Meetings:
Approval of Annual Report, Audited Income & Expenditure Account, Balance Sheet and other financial Statement.
- Approval of next years’ budget proposals.
- To elect 9 executive members apart from a President, Vice Presidents, a General Secretary, a Joint Secretary and a Treasurer to the Administrative Body.
- To make additions or to amend the memorandum of society or the By-laws of the Society.
- To appoint auditors.
- To take into consideration any suggestions, questions, proposals from members or the Administrative Body according to the rules of the society and to pass a resolution after discussing the same.
- To make decisions on the complaints after discussion regarding the admission of membership, rejection, cancellation, expulsion and disqualification, etc.
- To make decisions after discussion on any other matter after taking permission from the President.
- To pass resolution after discussion on any complaint against any member of the Administrative Body.
- To pass resolutions regarding investment of the Funds of the Society.
5.2 Administrative Body – Group of Members elected from the General Body as per the rules of the society mentioned hereafter shall form the Administrative Body.
The society shall have a President, Vice Presidents, a General Secretary, a Joint Secretary, a Treasurer, and 9 executive members as the Administrative Body elected by the General Body Meeting.
(1) Election of the Administrative Body:
i. The election of the Administrative Body shall be held once in every five years during the Annual General Meeting and it should conclude before the commencement of the General Meeting.
ii. A member shall exercise his vote personally.
iii. The election can be by show of hands or by secret ballot.
iv. If any dispute arises regarding the election, the President of the meeting shall decide it and his decision shall be final.
v. A member enrolled before one year of the Annual General Meeting only will have the voting rights in an election and shall be eligible for election to the Administrative Body.
vi. The notice mentioning the election of the Administrative Body shall be sent to all the members before one month of the Annual General Meeting.
vii. The person desiring to stand for the election shall specify for which place he is contesting.
viii. The tenure of the Administrative Body shall be five years from the day of election.
ix. The newly elected General Secretary shall intimate the earlier General Secretary immediately and the Old General Secretary after discussion with the New General Secretary shall call a joint meeting of the Old and New Administrative Body and such meeting shall be held within 15 days of the Annual General Meeting. And in such a meeting the Old Administrative Body shall hand over all the charges to the New Administrative Body and till such period the Old Administrative Body will be in-charge of the entire administration.
(2) Powers & Duties of the Administrative Body:
- It should carry out the administration of the society according to the rules framed.
- It should prepare a blueprint of all the activities to be carried out by the society.
- At least 8 members shall be a quorum for such meeting (President, Vice Presidents, General Secretary, Treasurer and Joint Secretary shall also be treated as members for this purpose).
- Quorum is not necessary for adjourned meetings.
- The General Secretary shall call the meeting of the Administrative Body as per the directions of the President.
- If the President or at least 8 members of the Administrative Body desire then the meeting of the Administrative Body can be held before the fixed time interval.
- The proceedings of the meeting of the Administrative Body shall be recorded in the minute books maintained for this purpose. And it shall be read and approved in the next meeting and the President shall sign the same.
- The Administrative Body is empowered to appoint any permanent committee, subcommittee or any other committee etc if necessary. And it can delegate all its powers to such committees. But the Administrative Body shall have full control over the activities of such committees.
- All the activities of the society shall be under the Administrative Body and it shall be responsible for the same.
- It is the responsibility of the Administrative Body to enroll new members to the society according to the rules. And the Administrative Body will be responsible for taking action against erring members.
- It shall administer the movable and immovable assets of the society, receive and protect funds, mobilize funds etc.
- The Administrative Body is entitled to carry out all legal matters on behalf of the society.
- The Administrative Body is empowered to construct any building required for the society and to obtain water, electricity and other basic facilities to such building.
- The Administrative Body is entitled to recover the advances given and other sums due to the society and take necessary action in this respect.
- The Administrative Body is empowered to make rules for appointment of necessary employees, to fix their remuneration, promotions, removal, etc and to act accordingly.
- The Administrative Body is empowered to make sub-rules if necessary but not in contrast with the main rules of the society for the smooth administration of the society.
- The Administrative Body shall peruse the accounts of the society, annual report, budget papers, Annual Statement of Accounts, Explanatory Statements and keep it before the General Meeting for approval.
- The Administrative Body is empowered to obtain the services of any trained teachers, artists, medical practitioners, technical experts, lawyers, agriculturists, businessmen, industrialists, Archakas, Administrators or others for carrying out the activities of the society and to fix honorarium for them.
- The Administrative Body is empowered to advise, co-operate and give directions to the General Secretary in preparation of the Annual Reports and Accounts.
- The decision of the Administrative Body will be final in providing solutions to
- any ambiguity in the words, sentences or analysis of words, sentences in the Memorandum or the Bylaws of the Society.
- To carry out smooth daily administration the Administrative Body can delegate
- some of its powers to the President and General Secretary of the society.
- A member of the Administrative Body will lose his membership on the
following occasions :
1. If he gives his resignation in writing and the Administrative Body accepts it.
2. If he is removed in a General Meeting by the majority of the members.
3. If he is absent for three consecutive meetings of the Administrative Body
without the approval of the President.
(3) President: The powers and duties of the President shall be as follows:
i.To carry out all the activities of the society.
ii.To preside over all the meetings of the Society.
iii.To exercise casting vote, apart from own vote, in event of a tie for acceptance of any resolution
iv.To call the Special General Meeting and the Annual General Meeting.
v.To sign on all agreement and correspondence on behalf of the society along with the General Secretary.
vi.To act on behalf of the society and represent the society.
vii.To supervise the activities of the Administrative Body, employees and sub committees, control them and to give directions.
viii.To appoint temporary workers if necessary and fix their remuneration.
ix.To approve the leave applications of the employees.
x.To see the financial accounts regarding receipts and payments by the General Secretary once in a month and sign the same.
xi.To give details regarding the financial position of the society to the Administrative Body from time to time. And to carry out such activities as may be generally carried on by the chief executive of any organization.
(4) Vice President:
In case the President of the Society goes out of station from his normal residence for a period more than a month or if he is absent from his duties due to health reasons or any other valid reasons, the Vice Presidents is empowered to exercise all the powers enjoyed by the President of the Society. The Vice presidents will be working with respective states or different states assigned by President/General Secretary.
(5) General Secretary:
The powers and duties of the General Secretary shall be as follows:
- The General Secretary being the main official in executing the work of the society, shall see that all the activities of the Society are conducted according to the resolutions adopted by the Administrative Body as well as the General Body Meeting.
- All the activities of the Society shall be supervised by the General Secretary. He should bring to the notice of the president any errors or shortcomings in the activities of the Society.
- He shall perform all the duties as directed by the President, the Administrative Body or the General Body Meeting.
- He shall represent the Society in all the law suits by and against it and he shall carry out all the legal matters as per the directions of the Administrative Body.
- He shall sign all agreement and correspondence on behalf of the society along with the President.
- All the correspondences of society shall be made by the General Secretary.
- The statutory registers of the society shall be maintained by the General Secretary and he shall show them to any member if he desires.
- He should call the meeting of the General Body or the Administrative Body or any other committee and record the proceedings of such meetings in the minute books and produce the same to the concerned authorities on such occasions.
- He is empowered to operate all the bank accounts of the society jointly along with the Treasurer.
- He should get the accounts of the society audited and he should prepare the Annual Report and the Annual Accounts and explanatory statements, obtain the approval of the Administrative Body and keep them before the General Body Meeting.
- The General Secretary on his own responsibility can get his work done by any member or employee of the society.
- If any member of the society demands any copy of the records of the society, the General Secretary on receipt of the determined fee shall provide the same, if the rules permit, after affixing his sign and seal at the earliest possible period.
- On appointment of new members to the Administrative Body, the General secretary shall deliver the names and addresses of such members to the Registrar of Societies within the prescribed time limit. He shall carry on all such activities as per the rules specified in the Karnataka Societies Registration Act 1960.
- He should deliver the minutes and the accounts within 14 days of the General Body Meeting of the Society to the Registrar of Societies.
- The duties and responsibility not mention anywhere will be known under this.
- He will keep an up-to-date roll of members.
The powers and duties of the Treasurer shall be as follows:
- He shall be responsible for society funds and securities.
- He shall be responsible for keeping full and accurate accounts of all receipts and disbursements in the books of the Society.
- He is empowered to receive all the money on behalf of the society and to spend the money of the society as per the resolutions adopted by the society.
- To operate all the bank accounts of the society jointly along with the Treasurer and General Secretary.
(7) Joint Secretary:
The powers and duties of the Joint Secretary shall be as follows:
- In case the General Secretary of the Society goes out of station from his normal residence for a period more than a month or if he is absent from his duties due to health reasons or any other valid reasons, the Joint Secretary is empowered to exercise all the powers enjoyed by the General Secretary of the Society.
- He should extend all his help to the General Secretary in preparation of the Annual accounts and Reports.
- To prepare the Budget of the Society if necessary.
- He must assist the General Secretary in all his duties.
The auditor appointed by the General Body Meeting of the society shall audit the books of the society on regular basis. After verifying the same he shall sign them and errors if any shall be brought to the notice of the President.
6. Accounts of the Society :
- All the financial transactions done by the society or on behalf of the society shall be entered in the account books in the specified manner properly.
- The accounts of the society shall be audited by an auditor appointed in the General Body Meeting of the Society.
- A day book shall be maintained for recording the day to day transactions and the General Secretary shall sign such books on a daily basis after recording the entries.
- The Society shall issue receipts in specified format for any receipt of funds. A carbon copy of such receipt shall be maintained by the society and the payer’s signature shall be obtained on it. Likewise the society shall obtain necessary receipts for payment to others
- The books of accounts shall be kept in the registered office of the society.
- The accounts and correspondence shall be maintained in English as directed by the Administrative body.
7. Bank Accounts of the Society:
- The funds of the Society shall be deposited in such scheduled banks or co-operative banks as may be decided in the General Body Meeting.
- While withdrawing funds from the bank account of the society the General Secretary and Treasurer shall jointly sign the necessary cheques or slips.
- The bank account shall be opened by the General Secretary and Treasurer of the Society jointly.
8. Alteration of Memorandum and By-laws of the Society:
i. The Special General Meeting of the Society shall be called for this purpose.
ii. 21 days prior notice shall be given to every member of the society, wherein the proposed amendments shall be mentioned.
iii. In such a Special General Meeting the resolution making the amendments shall be approved by one-third majority.
iv. The amendments must be approved as stated above. The amendments shall come into force only after obtaining approval in the Special General Meeting of the Society as mentioned above.
9. Dissolution of the Society:
The society can be dissolved in a Special General Meeting called for this purpose by approving a resolution supported by three-fourth of the members present. After dissolution of the society and payment of all liabilities if any asset remains, such assets shall be transferred to another association having similar objectives or to the government for utilization of the society’s objectives through a resolution passed by three-fourth majority.
The Society shall indemnify the members or the employees or any other person to whom the society has lawfully empowered to carry out the work against any expenses and losses incurred or suffered by them in carrying out their duties unless such loss has occurred due to his negligence or dishonesty. This clause applies to all lawful acts carried on behalf of the society.
11. Amalgamation of the Society:
The society may be amalgamated with another association having similar objectives, if necessary Law Suits, etc :
With prior permission from the Administrative Body, the General Secretary of the Society can institute law suits against others on behalf of the Society. He is also empowered to represent the society in law suits initiated against it by third parties.
12. Financial year of the Society :
The Financial year of the Society shall be from April to March every year.
13. Investment of Assets and Income of the Society :
- The funds and the income of the Society shall be solely utilized for the achievements of its objects.
- The Administrative Body shall invest the funds of the Society according to the resolutions passed in the General Meeting.
14. Assets of the Society :
The Society is empowered to acquire by purchase or on lease or otherwise to sell, mortgage, hire, lease or transfer or in any other manner whatsoever, movable or immovable properties and to carry out other improvements thereof in such a way so as to further the basic objectives of the Society according to the rules and by-laws framed by the society and also in consonance with the law of the country.
15. The Administrative Body shall act according to the resolutions passed by the General Body Meeting of the Society in this regard.
The society may draft additional rules regarding these if necessary and may appoint committees to look after these activities.
Any of the matter which have not been specifically stated and provided here above, the provision of the Karnataka Society Registration Act, 1960 and the rules 1961 made there under shall apply.
17. Legal Jurisdiction:
Any dispute with or litigation against the society shall be subjected to Mangaluru jurisdiction.